Vendor Information
Purchase Orders:
The
Partnership for Children of Johnston County is required to have approved
Purchase Orders prior to placing any orders for supplies, materials, or
services. A purchase order is a legal
document issued by the Accounting Department giving vendors permission to
provide goods or services. Before
performing any job or accepting any order, you should request a purchase order
from the authorized purchasing agent at the Partnership for Children of Johnston
County, Inc. Only the authorized
purchasing agent(s) has the authority to commit the Partnership for Children of
Johnston County to a purchase, and in most cases this must be done through
competitive bidding. The Partnership for
Children of Johnston County, Inc. assumes no financial responsibility for goods
or services provided without a purchase order.
Competitive Bidding:
The
Partnership for Children of Johnston County shall use competitive bidding
practices in contracting for goods and services on all contract amounts of
$3,000 and above, and where practicable, for amounts of less than $3,000. The following competitive bidding practices
are used:
- Amounts equal
to or less than $3,000 – Purchase from a customary vendor.
- Amounts
greater than $3,000, but less than $5,000 – Obtain three verbal quotes.
- Amounts equal
to or greater than $5,000, but less than $15,000 – Obtain three written
quotes.
- Amounts equal
to or greater than $15,000, but less than $40,000 – a request for proposal
process will be used.
- Amounts of
$40,000 or more, request for proposal and advertising in a major newspaper.
Although The Partnership
for Children of Johnston County is not a state agency, vendors may be
willing to honor state contract prices. If The Partnership is able to negotiate
the state contract rate, The Partnership will not be required to follow the
bidding requirements as the state has bid the goods and/or services. However,
the state contract number must be reflected on the purchase order if The
Partnership does not bid the activity in accordance with Smart Start bidding
requirement.
Quotes:
Elements
The Partnership will consider in selecting a bid:
Cost
Quality
Prior
Experience
References
Related Party Identification
